Privacy Policy

R2 Mechanics is designed around offline-first processing, written project communication and careful handling of sensitive or historical material. This privacy policy explains how personal data may be processed when you visit this website or contact R2 Mechanics.

1. Controller

The controller responsible for personal data processing on this website is:

KRS: 0001230326
NIP: 8571944744
REGON: 544304629

Formal contact:
office@r2-mechanics.com

Formal, technical and project-related communication is handled in writing. Telephone calls take place only after prior written appointment.

2. General Principles

Personal data is processed only to the extent necessary for operating this website, responding to written inquiries, preparing project-related communication and fulfilling legal or contractual obligations.

R2 Mechanics does not use this website for behavioral advertising, profiling, newsletter marketing or public user accounts.

3. Website Access and Server Log Files

When you access this website, technical data may be processed automatically by the hosting provider or website system in order to deliver the website securely and reliably.

This may include:

• IP address
• Date and time of access
• Requested page or file
• Browser type and version
• Operating system
• Referrer URL, if transmitted by your browser
• Technical error or security logs

The legal basis is legitimate interest in the secure and technically stable operation of the website under Art. 6(1)(f) GDPR.

4. Cookies

This website is intended to use only technically necessary cookies required for basic website functionality, security or consent handling.

No advertising, tracking or profiling cookies are intentionally used by R2 Mechanics. If your browser stores technically necessary cookies, you may delete them at any time using your browser settings.

The legal basis for technically necessary cookies is Art. 6(1)(f) GDPR.

5. Contact by E-mail or Written Inquiry

If you contact R2 Mechanics by e-mail or through a written project inquiry, the information you provide is processed in order to respond to your request, clarify possible project requirements and maintain related correspondence.

This may include your name, organization, e-mail address, message content, project-related information and any information you voluntarily provide.

The legal basis may be Art. 6(1)(b) GDPR for pre-contractual or contractual communication, Art. 6(1)(f) GDPR for legitimate business communication, or Art. 6(1)(a) GDPR where consent is explicitly requested.

Please do not send confidential, sensitive or third-party personal data before a written project scope and data-handling arrangement has been agreed.

6. Project Data and Sensitive Material

This website provides information about possible offline-first transcription and analysis workflows. Actual project processing does not begin through this privacy page or by casual website visit.

Project data, audiovisual material, confidentiality requirements, data transfer methods, retention periods, review obligations and deliverables are agreed separately in writing before any project begins.

Where required, additional contractual, confidentiality or data-processing arrangements may be concluded before any material is transferred or processed.

7. External Links

This website may link to external platforms such as LinkedIn, GitHub or other third-party websites. These links are provided for reference only.

If you click an external link, the respective provider may process your data according to its own privacy policy. R2 Mechanics is not responsible for the data processing practices of external websites.

8. No Embedded Social Media Plugins

This website does not intentionally use embedded social media plugins that automatically transmit visitor data to social networks when the page is loaded.

Links to external profiles are simple outbound links. Data may be processed by the external provider only when you actively open such a link.

9. No Newsletter and No Online Payments

This website does not currently offer a newsletter subscription, user account registration, online shop or online payment function.

Therefore, no newsletter registration data, customer account data or online payment data is collected through this website.

10. Analytics

R2 Mechanics does not intentionally use Google Analytics, Matomo or comparable third-party analytics tools on this website in its current privacy configuration.

If analytics tools are introduced in the future, this privacy policy and the cookie/consent configuration will be updated accordingly before such tools are used.

11. Recipients and Hosting

Technical website data may be processed by hosting, website-builder or infrastructure providers that are necessary for operating this website.

Personal data from written inquiries is not sold and is not disclosed to third parties for advertising purposes. Disclosure may occur only where necessary for legal obligations, project preparation, IT operation, professional advice or contractual performance.

12. Retention

Personal data is retained only as long as necessary for the purpose for which it was collected, for legitimate documentation purposes, or where statutory retention obligations apply.

Written business correspondence may be retained where necessary for legal, tax, contractual or audit-related documentation.

13. Your Rights

Under the GDPR, you may have the following rights, subject to legal conditions:

• Right of access to your personal data
• Right to rectification of inaccurate data
• Right to erasure
• Right to restriction of processing
• Right to data portability
• Right to object to processing based on legitimate interests
• Right to withdraw consent where processing is based on consent
• Right to lodge a complaint with a supervisory authority

You may contact R2 Mechanics regarding data protection matters at: office@r2-mechanics.com

14. Supervisory Authority

You have the right to lodge a complaint with a competent data protection supervisory authority. In Poland, the supervisory authority is the President of the Personal Data Protection Office / Prezes Urzędu Ochrony Danych Osobowych (UODO).

15. Updates to this Privacy Policy

This privacy policy may be updated if website functions, contact methods, analytics tools, hosting arrangements or legal requirements change.

Last updated: May 2026